PA with Property/Estate Management Experience (SPM230046)

Family Office, based in Mayfair, looking to fill a newly created PA role, with a focus on Property and Estate Management.

The role will be based in the London office or at one of the properties. Regular visits to the various properties will be required - they are predominantly in London, but there is one country house. All homes have a full compliment of staff.

Hours:

• Office hours (generally, 9am-6pm, Mon to Fri) but with an understanding that a private estate may require flexibility and variations to working hours
• Some weekend work will be required, but days off in lieu will be given.
• Typically, the families are in London during term times only.

Salary:

Circa £70k-£85k dependent upon candidates' current/previous salaries

Start Date: ASAP

Interviewing: ASAP

Key Responsibilities:

• Administrative assistance in all matters relating to the UK Private Properties including but not limited to:
  • Building a procurement strategy
  • Managing the procurement strategy
  • Comparative analysis between contractors
  • Negotiation of heads of terms
  • Managing contract process
• Supervision and arranging of contractors, including sourcing of the best contractors for the specific job.
• Along with other staff members:
• Key holder and point of contact for the alarms.
• Utilities Management
• Some assistance with staff supervision.
• Updating and maintaining budgets
• Updating and maintaining an expense system
• Being administrative liaison with regards to all UK properties for household staff
• Front of house support including but not limited to wine storage, provisioning, and flower arrangement.
• Shopping/errands
• Creating and maintaining inventories for items at the houses.

Properties:

5 properties in Belgravia/Chelsea area and one country estate. All have excellent staffing levels and some used only approximately 6 weeks per year. Further details of the properties, occupancy, and staffing levels available to candidates at initial interview stage.