Executive Assistant to Private Client (SPM230042)

We are looking for a highly efficient and professional Private EA to support a well-known philanthropist and entrepreneur with all their business (70%) and private (30%) activities. This is not a traditional office environment and requires flexibility to work from the principal's private office in Central London, their home in West London and remotely from your home (plus a monthly visit to their country property) and as such, requires a disciplined and self-motivated individual able to work proactively and with autonomy. While no specialist skills connecting to the principal's varied interests is necessary, the role will require a detail-orientated individual, dedicated to ensuring that their principal's life and all administration runs seamlessly.

Hours: 9am-6pm or 8am-5pm (as preferred) Monday to Friday - very rare support required on evenings and weekends

Location: Central London office and West London home, with some WFH flexibility

Salary: £60k and £75k dependent on experience

Start Date: November 2023

Interviewing: ASAP

Responsibilities include, but not limited to:

• Gatekeeper - main contact on all communications
• Diary management
• Keeping all documentation (electronic and paper) filed efficiently and kept up to date
• Organising business travel globally
• Meeting preparation
• Liaison with family membersAdministration of London and country properties
• Overseeing maintenance, administration and insurance etc
• Liaising with housekeepers, handymen, tradesmen, gardeners, etc.
• Collating info for bookkeepers, lawyers and accountants
• Updating records of the art collection, loans agreement, purchases and insurance etc
• Ensuring smooth functioning of tech/WiFi and other services
• Occasional support on launches / events

Candidates must be / have:

• Minimum of 3+years as a senior PA/EA.
• Advanced office and computer skills
• Fluent written English and excellent grammar essential
• Confident telephone manner
• IT literacy
• University degree preferred
• Fantastic attention to detail
• Highly talented, organised, methodical, self-motivated person
• Excellent people skills and a sense of humour
• Articulate, quick and versatile and able to react well under pressure
• Adept at liaising with a broad range of colleagues in different locations
• Able to build bridges between different teams
• Professional, hard-working and capable of prioritising tasks in a fast-paced environment
• Discreet, trustworthy and a team player