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Team Assistant Family Office

• TBC

  TEAM ASSISTANT, FAMILY OFFICE (IDEALLY WITH PROPERTY EXPERIENCE)
  
  This is a fabulous opportunity for a professional, energetic, and discreet Team Assistant with an upbeat, mature attitude and a hands-on approach to work within a thriving and fast paced Family Office Services Department. A junior position supporting the Operations Director and Chief of Staff and their team, would suit a second jobber ideally with a background in property/interest in property. This role encompasses an engaging mix of administrative and practical tasks within a Family Office environment. We are looking for someone hard-working, bubbly, confident and eager to learn with get up and go. The team is driven, highly collaborative and fantastic to work for - personality fit will be key.

  Hours:                  Full time, permanent, 8.30 to 5.30/6pm Monday to Friday

  Location:             Central London

  Salary:                  25-35K Depending on experience

  Start Date:           ASAP

  Interviewing:       ASAP

  Responsibilities

  • Supporting the Operations Director and her team and the Chief of Staff
  • Office team currently is 3 PAs and another Administrative Assistant
  • Meeting and greeting guests
  • Overseeing meeting room schedule
  • Running errands for the family
  • Booking property maintenance appointments
  • Updating the office’s online property management portal
  • Covering reception during holiday and sickness
  • Assisting with travel booking
  • Supporting car fleet management
  • Getting involved with the office management (i.e.: post, stationery etc)
  • A variety of ad-hoc tasks relating to the family’s properties in the UK and abroad
  • Working alongside a hardworking, but fun, team to ensure everything runs smoothly
  • A certain amount of time will be spent outside of the office, taking deliveries, sorting items in storage, obtaining samples etc (London)
  • A basic-to-good knowledge and interest in property management

  - Occasional working late if required

  • Out of hours contact – on rare occasions
  • Occasional driving as and when required

   

   

  Experience

   

  • Experience working in an office environment

   

  Characteristics and Requirements

   

  • Must be an energetic individual with bags on enthusiasm – personality fit is key!
  • Excellent communication skills with a confident telephone manner
  • Superb organisational skills with a good eye for detail
  • Calm and consistent
  • Used to working at pace
  • Good working knowledge of Microsoft Word and Excel
  • Must be happy working as part of a team but also able to work under their own initiative
  • Discreet and hard-working with a can-do, happy to roll up shirt-sleeves attitude

   

   

   

   

   

   

   

  Our client is only able to consider applications from candidates who already have the right to live and work in the United Kingdom.

   

  _________________________________________________________________________________

   

  IMPORTANT

  We receive a considerable amount of applications for every position and there is tough competition in the employment market.  In order to process your application as efficiently as possible, please note the following instructions when responding:

  • Detail your relevant experience in a cover letter and include this on an up to date CV
  • Quote your required salary
  • Let us know your availability for interview and when you could start
  • If you can forward references to us, these can only strengthen your application

   

  The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

   

  Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

   

  Send your information to: marina@sorted-pa.com