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SENIOR EXECUTIVE ASSISTANT AT GLOBAL STRATEGIC ADVISORY FIRM

• TBC

  SENIOR EXECUTIVE ASSISTANT

  LONDON

  With travel across UAE, UK and USA

   

  PERMANENT

   

  About the company:

   

  Our client is a boutique global strategic advisory firm specializing in identifying and executing innovative strategies to enhance the visibility and network for a select group of high profiles including:

  • sophisticated global investors
  • private or family run enterprises
  • best-in-class brands and companies
  • early-stage investment firms
  • premier non-profit advocacy and research organizations.

   

  Using their deep knowledge of the global investor landscape and strong existing relationships, they help organizations grow and differentiate themselves in a bespoke and individualized fashion.

   

  • They are a lean, efficient team so all members play a vital role in forming the company’s ethos and culture.

   

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  Our client is seeking a Senior Executive Assistant to support the Office Manager and Senior Managers including the CEO, COO and VP Project Manager. Your main role will be to provide high quality executive support in a fast-paced environment to top level employees within the firm in a timely and professional fashion.  The Senior Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties.

   

  Duties and responsibilities include providing administrative support to ensure the efficient operation of the office; supporting managers and employees through a variety of tasks related to organization and communication including scheduling meetings, assistance in organizing events, and interfacing with high profile clients. Successful candidates will be detailed oriented, organized, and able to work in a fast-paced environment. The ability to multi-task while maintaining complex schedules and managing administrative support is essential to the position. The company is a boutique firm that has a collegial and familial culture and is looking for someone who can fit in seamlessly and get along with their outgoing and high energy team.

  
  Highly proficient written and spoken English is a requirement.

   

   

   

   

   

   

   

   

   

   

   

   

   

   

  Hours:                   Flexibility needed for working around different time zones (not 24/7 and varies        according to stages of client projects)

  Location:              London        

  Salary:                  Dependent on experience

  Start Date:            ASAP

  Interviewing:        ASAP          

   

   

  Responsibilities include, but not limited to:

  • Coordinating executive communications, including taking calls, responding to emails and interfacing with clients
  • Preparing internal and external corporate documents for team members and clients
  • Scheduling meetings and appointments
  • Scheduling and managing travel itineraries
  • Arranging corporate events to take place outside of the workplace, such as fundraising events, investor/client meetings, and client-sponsored events
  • Maintaining an organized filing system of paper and electronic documents and become familiar with the use of Customer Relationship Management (“CRM”) tools
  • Upholding a strict level of confidentiality at all times

   

  Candidates must be / have:

  •  
  • Bachelor’s degree required
  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
  • Knowledge of office management systems and procedures
  • Attention to detail
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Excellent English verbal and written skills

   

   

  Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. This job description does not establish a contract for employment and are subject to change at the discretion of the employer.

   

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  IMPORTANT

  We receive a considerable number of applications for every position and there is tough competition in the employment market.  In order to process your application as efficiently as possible, please note the following instructions when responding:

  • Detail your relevant experience in a cover letter and include this on an up-to-date CV
  • Quote your required salary
  • Let us know your availability for interview and when you could start
  • If you can forward references to us, these can only strengthen your application

  The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

  Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

  Send your information to: marina@sorted-pa.com

   

  It is SORTED’s policy, as a matter of courtesy, to respond to all applications within five working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within five working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.