Responsibility for running of the private family office, having oversight of all work streams and operations, and managing structures and processes (HR, legal, financial, insurance, documentation, senior relationships, properties)
Hours: Full time
Location: Central London
Salary: Dependent upon experience
Start Date: ASAP
Interviewing: ASAP
Responsibilities include, but not limited to:
HR
- Oversight of all staff work stream and across all matters pertaining to the work of the private office ensuring seamless coordination
- Managing all domestic household and office staff, inspiring discipline and high performance
- Staffing and recruitment: hiring, managing the team, handling disciplinary matters
- Implementing structures and processes
Legal & Administration
- Contracts (employment, agreements, property and renewals)
- Archiving of important documents (NDAs, employment contracts, legal
- documentation, agreements, property contracts etc.)
- Liaison with legal and other professional advisors
- Overseeing office IT provision
- Oversee property assets (legal, documentation, tax)
- Ensuring office remains compliant (e.g. Information Commissioners Office)
Financial
- Financial reporting
- Producing budgets
- Processing invoice payments
- Processing monthly payroll
- Management of bank accounts
- Insurance policies
- Assent inventories
Business
- Engagement with Principal’s businesses as necessary and acting as primary point of contact
- Gatekeeper for important relationships
- Private office company director
Properties
- Overseeing portfolio of properties and their associated operations in UK and Italy, including overseeing the promotion and marketing of rental properties
Misc
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IMPORTANT
We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding:
- Detail your relevant experience in a cover letter and include this on an up to date CV
- Quote your required salary
- Let us know your availability for interview and when you could start
- If you can forward references to us, these can only strengthen your application
The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.
Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.