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FRENCH SPEAKING PRIVATE PA / EA TO UHNWI

• TBC

  As Private PA, working from the principal’s residence in Belgravia. The duties will be diverse and the pace fast, so our client islooking for a highly motivated, hands-on, energetic, reliable and dedicated Private PA. Critical is for this person to take pride in their work and provide flexibility; put themselves in the boss’s shoes and pre-empt every eventuality, going the extra mile to ensure his needs are met and his wellbeing is the focus. A superb opportunity to learn and grow in a role that you can make your own – best suited to someone who has experience providing first class private personal assistance and is eager to travel alongside the principal when required. You will be supporting the principal and occasionally his family in all aspects of their day-to-day lives, with tasks ranging from international bookings to managing the principal’s properties, work admin and project in coordination with his other office. As no 2 days will be the same in this role, we are looking for someone who enjoys taking on a variety of responsibilities and is able to adapt and overcome last minute changes. You will be required to be available 24/7 and based in London for the majority of the year, however you will therefore need to be highly flexible and able to travel as and when required.

   

   

  Hours: 9am-6pm with flexibility to be responsive on a 2/7 basis

  Location: The client’s home office in Belgravia, remotely from your own home on occasion and travelling as required

  Salary: Dependent upon experience

  Start Date: ASAP

  Interviewing: ASAP

   

   

  Responsibilities include, but not limited to:

  • Travel management both private and for business matters
  • Email and correspondence managements for the family and the office
  • Main point of contact for clients and the family
  • Purchasing, budgeting all office / the Principal’s expenses
  • Set up new systems and managing all IT and technological systems (Apple experienced is a must).
  • Making all personal and business appointments in the UK and overseas
  • Draft personal and business contracts
  • In charge of all major business projects to ensure their success from the start to finish
  • Managing insurance, banks and all matters relating to the personal and business aspect of the Principal’s and the London office
  • Managing relationships with clients on behalf of the principal
  • Day to day running of the office and the property, running errands, stationary orders etc
  • Maintaining precise standards at all times
  • All office administration – filling / photocopying / post / stationary etc.
  • HR – recruiting and supervising staff
  • Set up of Payroll & Pension Contributions
  • Being a Key Strategic decision maker for the Business
  • Business Administration – authorization of expenses, invoicing, filing, document translation and preparation of meeting documents

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  Candidates must be / have:

  • Minimum of 3 to 5 years’ Private PA experience with a little black book of worldwide contacts.
  • French and English speaker is essential
  • Excellent verbal and written communication skills

  • Excellent interpersonal skills and the ability to build brilliant working relationships
  • Exceptional attention to detail
  • Ability to multi task in a role with seasonal peaks and troughs
  • Discreet and experienced in managing confidential projects
  • A positive attitude and be flexible and willing to be out of the country for muc of the year.
  • Able to think on your feet and come up with creative solutions to overcome difficult situations
  • Adaptable to overcome last minute changes
  • Excellent sense of humour
  • Happy to go the extra mile when needed and assist out of hours in busy times

   

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  IMPORTANT

  We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding:

  • Detail your relevant experience in a cover letter and include this on an up to date CV
  • Quote your required salary
  • Let us know your availability for interview and when you could start
  • If you can forward references to us, these can only strengthen your application

  The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

  Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

  Send your information to: ben@sorted-pa.com

   

  It is SORTED’s policy, as a matter of courtesy, to respond to all applications within five working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within five working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.