Back to all jobs

EXECUTIVE / PERSONAL ASSISTANT IN PRIVATE INVESTMENT FIRM MATERNITY COVER (MIN 10 MONTHS)

• TBC
  Private Investment firm are seeking an experienced Executive/Personal Assistant to support an UHNWI during a period of maternity cover. You will be working in the office as part of a team including the Investment and Events team and will be responsible for maximising the founder’s business and networking potential, provide seamless and efficient administrative and personal support. The ideal candidate will have extensive experience within a similar role, be highly organized, proactive, maintain discretion, have excellent written and verbal communication skills, able to prioritize tasks to ensure that the executive is able to focus on strategic activities. The role includes a mix of both personal and business duties, with a focus on arranging travel and other logistics, financial control, and administrative tasks. Teamwork and can-do attitude are essential.
  
  
  Hours:                  9:30am – 6:30pm, Mon to Fri, plus on call 24/7          
  Location:              Mayfair
  Salary:                  Dependent upon experience
  Start Date:            1^st May
  Interviewing:        ASAP
  
  
  Responsibilities include, but not limited to:

  • Arrange international and domestic travel for the executive, including flights, visas, accommodations, chauffeur services, and other logistics.
  • Manage and organize the executive's inbox, filtering requests, and prioritizing communication.
  • Schedule and coordinate calls, meetings, and follow-ups.
  • Manage financial control, budgeting, and expense management.
  • Oversee banking activities.
  • Maintain and update to-do lists and calendars for the executive.
  • Manage the executive's CRM system and input data.
  • Provide personal support, including medical and fitness-related tasks.
  • Manage gifting activities, including selecting appropriate gifts and arranging for delivery.
  • Take minutes during meetings and distribute them to relevant parties.
  • Manage pet-related tasks, including arranging pet travel arrangements.
  • Oversee the management of the fine art collection.
  • Coordinate general purchasing activities.
  • Book appointments and make reservations as needed.
  • Complete various administrative tasks as assigned.
  • Assist with ad-hoc tasks and projects as needed

  
  Candidates must be / have:

  • Proven experience as an Executive/Personal Assistant or similar role.
  • Excellent organizational and time-management skills, with the ability to prioritize tasks and handle multiple projects simultaneously.
  • Strong communication and interpersonal skills, with the ability to build relationships with stakeholders at all levels.
  • Proficiency in Microsoft Office and other relevant software.
  • Attention to detail and the ability to maintain confidentiality.
  • Flexibility and adaptability to changing priorities and requirements.
  • Bachelor's degree or equivalent experience preferred.

  
  _________________________________________________________________________________
  IMPORTANT
  We receive a considerable amount of applications for every position and there is tough competition in the employment market.  In order to process your application as efficiently as possible, please note the following instructions when responding:

  • Detail your relevant experience in a cover letter and include this on an up to date CV
  • Quote your required salary
  • Let us know your availability for interview and when you could start
  • If you can forward references to us, these can only strengthen your application

  The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly. 
   Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.
   Send your information to: kirsty@sorted-pa.com  
  It is SORTED’s policy, as a matter of courtesy, to respond to all applications within five working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within five working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.