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EA to Founders - Family Office / Investment Firm

• TBC

  This crucial role will provide dedicated support to a busy and demanding principal of an investment company based within their Family Offices in the West End. The organisation includes multiple businesses, a charitable Foundation, a private art collection and museum.

   

  This trusted role, within a busy environment, will suit an experienced Executive Assistant who can provide business and private support to the demanding and dynamic Co-Managing Partners. The candidate must enjoy a varied task list, be organised communicative and personable and able to liaise with a wide range of people. Accuracy, attention to detail and an ability to see tasks through to the end are vital.

   

  This busy and exciting role will be working within a dynamic team, in a busy but friendly office. The following duties have been listed to be as comprehensive as possible, however flexibility is important as priorities will change.

   

   

  Hours: 9am to 6pm, Monday to Friday

  Location: London, W1

  Salary: Dependent upon experience

  Start Date: ASAP

  Interviewing: ASAP

   

   

  Responsibilities include, but not limited to:

  • Managing the co-Managing Partner’s diary, meetings, emails and all communications.
  • Responsible for prioritisation and screening of emails and telephone calls received, as well as general administrative duties such as couriers, taxis, restaurants etc as and when required, including sorting post, filing of various documentation both electronically and hardcopy.
  • Arranging board meetings, taking of minutes, typing and scanning as required.
  • Manage international business travel for the partners and other business and family associates, including flights, transfers and hotels.
  • Working closely with other assistants within external family offices and various staff within the family office.
  • Manage database requirements and oversee in-put.
  • Collating and responding to invites received on behalf of the partners.
  • Various ad hoc tasks including but not limited to meeting and greeting visitors, preparing refreshments, arranging and readying meeting rooms, booking restaurants and excursions.
  • Other personal administration as time allows.

   

   

  Candidates must be / have:

  • Candidate must be self-motivated, flexible, reliable and hardworking with the ability to juggle various priorities.
  • Emotionally mature. Friendly with a positive and helpful attitude with excellent relationship building skills.
  • Excellent written and spoken communication skills with a friendly and warm style.
  • Discreet, with ability to manage sensitive data in a confidential and appropriate manner.
  • Organised and proactive approach to managing tasks and priorities.
  • Flexible approach to changing circumstances and be prepared to reorder priorities when required at short notice.
  • Up to date MS Office skills and an understanding of various social media platforms.
  • Full and Clean Driving licence helpful.

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  IMPORTANT

  We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding:

  • Detail your relevant experience in a cover letter and include this on an up to date CV
  • Quote your required salary
  • Let us know your availability for interview and when you could start
  • If you can forward references to us, these can only strengthen your application

  The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

  Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

  Send your information to: ben@sorted-pa.com

   

  It is SORTED’s policy, as a matter of courtesy, to respond to all applications within five working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within five working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.